Executive Assistant

About Us

Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.

We are transitioning to a hybrid work environment where both remote work and the office play a critical role. Our vision is a future where all employees are empowered to work flexibly to drive the best outcomes for our clients. Flexible work is a mindset and a core value. Our employees are encouraged to work remotely two days a week as a standard practice and will have flexibility in terms of working hours.

About the Role

The ideal candidate is a proactive, motivated professional who possesses strong organizational and multi-tasking skills. This person has excellent attention to detail along with outstanding service-orientation, mature judgment, and independent problem-solving. S/he will be highly collaborative with a strong work ethic and the capacity to prioritize in a deadline-driven environment.

Responsibilities

Duties will include, but are not limited to:

• Complex and proactive global calendar management
• Coordinate logistics for internal and external meetings or events (including departmental meetings)
• Domestic and International travel arrangements
• Processing expense reimbursements and other expense items
• Invoice Processing
• Detailed materials preparation in Word, Excel, PowerPoint, Teams, OneNote, and other internal systems
• Distribution list management
• Assist in New Employee Onboarding set ups
• Team player - cross coverage and back up support across admin team
• Ability to collaborate effectively with colleagues, including sensitivity and responsiveness to cultural differences
• Perpetuates Wellington culture
• Other duties and small projects as assigned

Qualifications

• Undergraduate degree preferred
• Minimum 3 - 5 years of experience in a complex, global professional environment; experience in investment management or professional services industries will be viewed favorably
• Impeccable organization
• Detail-oriented
• Resourceful and adaptable
• Ability to work independently, and as part of a team
• Ability to collaborate effectively with colleagues, including sensitivity and responsiveness to cultural differences
• Outstanding interpersonal and communication skills - expresses information and ideas clearly and concisely in writing and in person. Shares relevant information with appropriate parties, providing sufficient context and consideration of confidentiality
• High level of reliability, professionalism, and discretion
• Ability to calmly work under deadlines and to accommodate last-minutes changes
• Proficiency in MS Office (Word, Excel, Outlook, OneNote & PowerPoint) with an ability and desire to learn new technology to drive efficiencies
• Positive attitude and a sense of humor is a must!

Not sure you meet 100% of our qualifications? That's ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds.

As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law . If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at GMCANINQ@wellington.com .