Administrative or Executive Assistant

Employer
Wellington Management Company, LLP
Location
Boston, USA
Salary
Competitive
Posted
30 Jul 2022
Closes
29 Aug 2022
Ref
16121150
Job Function
Other
Industry Sector
Finance - General
Employment Type
Full Time
Education
Bachelors
About Us

Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.

We are transitioning to a hybrid work environment where both remote work and the office play a critical role. Our vision is a future where all employees are empowered to work flexibly to drive the best outcomes for our clients. Flexible work is a mindset and a core value. Our employees are encouraged to work remotely two days a week as a standard practice and will have flexibility in terms of working hours.

About the Role

Investment Product and Fund Strategies - Equity is responsible for product development, marketing, investment integrity, and business management for the firm's equity portfolios. This Assistant role supports multiple product coverage teams and the Product Development team. The Assistant provides intense logistical support and material management in order to leverage the team's time. The ideal candidate is organized, proactive and has the ability to balance multiple timely requests. They are a service-oriented, professional who enjoys working in a fast paced, team environment.

Responsibilities

Responsibilities include, but are not limited to:
  • Extensive logistical coordination of internal and external meetings with various attendees
  • Proactive calendar management
  • Organizing international and domestic travel arrangements and itineraries
  • Coordinating and producing presentation materials, reports, market data information, meeting prep packets, etc.
  • Obtaining data information using various applications
  • Diligent telephone coverage with gate-keeping expectations
  • Handling daily mail, file systems, expense reporting, etc.
  • Providing back-up for other department assistant positions
Qualifications
  • Undergraduate degree preferred
  • At least 3 years of administrative support experience
  • Proficient in MS Office. Prior experience with Adobe Acrobat preferred
  • Comfortable with technology and learning new tools. General comfort in a data-rich environment
  • Detailed, organized, able to prioritize multiple timely requests
  • Proactive, available, and a problem-solver
  • Outstanding service orientation and strong communication skills
  • Flexible, professional, and a sense of humor
  • Typical working hours: 8:00 am - 5:00 pm. Flexibility and overtime may be needed based on business levels
  • Standard hybrid schedule includes working remotely 2 days a week
Not sure you meet 100% of our qualifications? That's ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds.

As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law . If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at GMCANINQ@wellington.com .

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