Executive Assistant

Wellington Management Company, LLP
Boston, USA
16 Jul 2022
13 Aug 2022
Job Function
Industry Sector
Finance - General
Employment Type
Full Time

Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.

We are transitioning to a hybrid work environment where both remote work and the office play a critical role. Our vision is a future where all employees are empowered to work flexibly to drive the best outcomes for our clients. Flexible work is a mindset and a core value. Our employees are encouraged to work remotely two days a week as a standard practice and will have flexibility in terms of working hours.

This Executive Assistant role supports multiple product coverage teams (consisting of Investment Directors and Investment Specialists). Fixed Income Product Management is responsible for product development and marketing, investment integrity and risk management, and general business management for the firm's fixed income portfolios. The Executive Assistant provides intense logistical support and creation, maintenance, and organization of materials in order to leverage the group's time. The ideal candidate is a highly detail-oriented administrative professional with a positive attitude and service orientation who enjoys multi-tasking in a busy, data-rich team environment.


Duties will include, but are not limited to:
  • Logistical coordination of meetings with various attendees and proactive calendar management
  • Extensive coordination and production of materials including daily reports, market data information, meeting prep packets, research materials, and confidential internal documents
  • Preparing client-facing documents and presentation materials in Word, Excel, PowerPoint and Adobe Acrobat
  • Obtaining information using various applications and market data services
  • Regular reporting and spreadsheet responsibilities
  • Organizing and facilitating team events
  • Diligent telephone coverage with gate-keeping expectations
  • Managing file systems, expense reporting, etc.
  • Providing back-up for other department support positions as needed
  • International and domestic travel itineraries and arrangements (when business travel returns)
  • Undergraduate degree preferred
  • At least 3 years of prior administrative support experience; investment industry background/interest will be viewed favorably
  • Proficiency in MS Office (Word, Outlook, Excel, & PowerPoint); prior experience with Adobe Acrobat preferred
  • Comfort with technology and learning new tools
  • Strong service orientation, solid judgment, professionalism and proactive problem-solving skills
  • Strong interpersonal and communication skills
  • Detail orientation and a general comfort in a data-rich environment
  • Excellent organizational, multi-tasking, and prioritization abilities
  • Outstanding service orientation and proactive problem-solving skills
  • Flexibility, ability to work under deadlines, and a sense of humor
  • Ability to work independently and as part of a team
  • Working hours: 8:00am - 5:00pm though flexibility and overtime may be necessitated by business circumstance
Not sure you meet 100% of our qualifications? That's ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds.

As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law . If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at GMCANINQ@wellington.com .

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