Executive Assistant

Wellington Management Company, LLP
Boston, USA
16 Jun 2022
16 Jul 2022
Job Function
Industry Sector
Finance - General
Employment Type
Full Time

Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.

We are transitioning to a hybrid work environment where both remote work and the office play a critical role. Our vision is a future where all employees are empowered to work flexibly to drive the best outcomes for our clients. Flexible work is a mindset and a core value. Our employees are encouraged to work remotely two days a week as a standard practice and will have flexibility in terms of working hours.

The Executive Assistant supports members of the Private Investments Product Management team within Investment Product and Fund Strategies. Wellington has been investing in private markets since 2003, and the Firm launched its first dedicated private equity fund in 2014. Today, we manage approximately $5 billion in assets across four private equity funds and a co-investment program launched in 2017. The Private Investments Product Management team is responsible for overseeing fund governance, product development, marketing, operations and servicing investors, as well as driving growth in our privates business. The Executive Assistant plays an integral role in supporting the work of this team and collaborates with other assistants in the group and across the firm to meet the needs of the business.

This position works with the Private Investments Product Management team on a day-to-day basis but is also part of the Client Platform's broader administrative team.

Duties will include, but are not limited to:
  • Logistical coordination of meetings with various constituencies and proactive calendar management
  • Meeting preparation including gathering, assembling, and distributing materials
  • Preparing internal and client-facing documents and presentation materials
  • Attending team meetings and taking/distributing meeting notes
  • Obtaining data/information using various internal applications
  • Organizing and facilitating team events
  • Providing back-up for other department support positions as needed
  • Travel coordination with our travel agency including transportation and hotel bookings
  • Managing file systems, expense reporting, etc.
  • Diligent coverage of email
  • Assist with ad hoc project work, as required, within immediate team and broader group functions
  • Undergraduate degree
  • Prior administrative experience and/or investment industry background/interest will be viewed favorably
  • Proficiency in MS Office (Word, Outlook, Excel, & PowerPoint); experience with Adobe Acrobat preferred
  • Strong interpersonal, verbal, and written communication skills
  • Outstanding service orientation; reliable, consistent, proactive, and responsive
  • Comfort with technology and learning new tools
  • Detail orientation and a general comfort in a data-rich environment
  • Excellent organizational, multi-tasking, and prioritization abilities
  • Solid work ethic and positive attitude; ability to work independently and as part of a team
  • Ability to use good business judgment and maintain confidentiality
Not sure you meet 100% of our qualifications? That's ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds.

As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law . If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at GMCANINQ@wellington.com .

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