Floater Administrative or Executive Assistant

Wellington Management Company, LLP
Boston, USA
08 May 2022
07 Jun 2022
Job Function
Industry Sector
Finance - General
Employment Type
Full Time

Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.

We are transitioning to a hybrid work environment where both remote work and the office play a critical role. Our vision is a future where all employees are empowered to work flexibly to drive the best outcomes for our clients. Flexible work is a mindset and a core value. Our employees are encouraged to work remotely two days a week as a standard practice and will have flexibility in terms of working hours.

Wellington Management seeks an Administrative or Executive "Floater" Assistant for our Investment Platform. The Floater will provide coverage in the firm's investment departments (Investment Boutiques, Investment Research, Investment Science, Investment Strategy, Alternatives, Privates, and COO Group). The floater position is intended to become a dedicated Administrative/Executive Assistant to one of our investment teams.

The ideal candidate will possess strong organizational, multi-tasking skills and excellent attention to detail along with outstanding service-orientation and mature judgment. They will be a team player with a strong work ethic and the capacity to prioritize in a deadline-driven environment.


The Assistant's role is to leverage the investors' time and facilitate operation of the investment teams through logistical coordination of the investor's activities and needs. Most positions include the following responsibilities:

•Diligent telephone coverage with gate-keeping expectations

•Proactive calendar management

•Extensive logistical coordination of meetings with various constituencies

•Domestic & international travel itineraries and arrangements

•Producing various materials including daily reports, market data information, meeting prep packets, research materials, broad-audience presentations, etc.

•Handling daily mail, file systems, expense reporting, etc.

•The Floater may also be assigned various projects including assistance with special events and visitors


•1+ years of administrative and/or operational support experience; background in hospitality or customer facing roles is viewed favorably

•Experience in MS Office (Word, Outlook, Excel, & PowerPoint)

•Experience with MS Outlook for email, calendar management, and meeting coordination

•Experience with creating and editing PowerPoint presentations; familiarity with Adobe Acrobat

•Strong interpersonal and communication skills

•High level of reliability, diligence, professionalism, and discretion

•Ability to work independently and as part of a team

•Outstanding service orientation and proactive problem-solving skills

•Excellent organizational, multi-tasking, and prioritization abilities

•Strong detail-orientation and ability to produce accurate, high-quality work under deadline while accommodating last-minute changes

•Positive, can-do attitude; Flexibility; Sense of humor

Not sure you meet 100% of our qualifications? That's ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds.

As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law . If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at GMCANINQ@wellington.com .

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